Purchase Option –
Included within, you will
find the procedures on how to order your uniforms. As we did last
year, we are working with Graph-Tex, a local business in Cortland, as
our vendor. Some employees will see changes in their allowances,
which will be dependent upon their position (full-time/part-time)
with the company. See “Uniform Ordering Guide”.
this year when purchasing your uniforms, please see the new Suit-Kote
store offered to employees to purchase Suit-Kote items. A tab will
be located on the same website where you order your uniforms.
Allowances cannot be used for these items.
IN ORDER TO RECEIVE
YOUR UNIFORMS, YOU MUST BE WORKING AND NOT ON LAYOFF.
Rental Option –
Cintas, Unifirst, Doritex
Utilizing the services of
Cintas, Unifirst, and Doritex, mechanics and welders companywide will
have the opportunity to join our rental program. This program will
allow for 2 full weeks of clothing which will be fully laundered on a
weekly basis and returned to the employees home base. There will be
no money out of pocket for the employee and again this service will
be provided to mechanics and welders
only. Each facility Manager has a list of the approved personnel who
fall under this classification.
Nothing has changed in
regards to this program with exception of more options! You can
still choose to purchase your steel toed boots
at any retailer of your choice, again with an $85.00 allowance.
IN ORDER TO RECEIVE
YOUR BOOTS, YOU MUST BE WORKING AND NOT ON LAYOFF.
If you have any questions
in regard to anything listed above, please do not hesitate to contact
me, Kelly Henninge at 753-1100 ext. 307.
To obtain your Suit-Kote
employee uniforms, please follow the steps below. You will need your
employee number which can be found on any recent paystub. If you do
not have access to the internet, please stop at any Suit-Kote
facility and ask to use the “Suit-Kote Central Computer Terminal”,
which is available to all Suit-Kote employees.
1. Go to
2. Review the Uniform Policy, Uniform Allowance Chart,
and Uniform Ordering Guide in the tabs along the left side of the
the allowance chart, determine what your uniform allowance is based
upon your position with the company.
3. Based on the Uniform Policy and your personal Uniform
Allowance, select the items which are required for you along with any
other items you wish to purchase.
sure to use the available size charts and items descriptions to
determine the correct size for each item.
time you purchase an item you will be brought to your shopping cart
and have the option to “Continue Shopping” or “Checkout”.
you have selected all items you wish to purchase select “Checkout”.
4. Fill out your Billing
and Shipping address.
If you are purchasing any items beyond your Uniform Allowance using
a personal credit card, the information listed in the billing address
section must match the billing information shown on the statement for
the credit card.
5. To proceed to
“Checkout” select “CONTINUE”.
a. Review your order to
make sure that all items, quantities, and sizes are correct.
6. To apply your Uniform Allowance, enter your employee
number in the box labeled “Employee Number” and click “Process
a. If the total of your order is covered by your
Uniform Allowance select “Complete Order”.
i. You will be able to check the remaining balance of
your uniform allowance at any time by calling the Graph-Tex office at
there is a remaining balance due after you have applied your uniform
allowance, select “Pay With Credit Card”.
in your credit card information.
ii. Read the paragraph pertaining to Graph-Tex terms and
conditions and click the box to the left stating that you accept.
iii. Select “Send Card Information Encrypted”.
Responsible Officer: Purchasing
Department Effective Date: January 1, 2015
This policy establishes guideline for
the procurement of uniforms and work boots for Suit-Kote employees.
Employees whom are entitled to uniforms will receive an annual
allowance designated by their position within the company. Please
see the “Uniform Allowance Table for additional information and to
see what you qualify for. Suit-Kote’s goal is to create uniformity
among our company and more importantly to keep our employees safe.
Any questions or concerns regarding the Company’s Uniform Policy
should be brought to the attention of your Supervisor.
Personal Protective Equipment:
PPE (Personal Protective Equipment) and
other safety related uniform requirements are specific to each
employee’s position within the company. PPE is administered by the
Company’s Safety Manager, as well as PPE above and beyond the
requirement set forth in this policy. PPE requirements, as well as
the directions of Facility Managers shall always take precedence of
Who Is Entitled To Company
Provided Uniforms and Work Boot Reimbursement:
Any employee who works in the following
areas: road crew, general laborer, truck drivers, mill, quarry,
terminal personnel, mechanic, welder, electrician, and lab are
entitled to a uniform allowance. If designated for such allowance,
said employees must conform with the uniform requirements set forth
“General Uniform Requirements”
apply to all Suit-Kote employees, excluding office personnel and must
be conformed with during all work hours. If an employee does not
conform with the requirements set forth below or designated by their
Supervisor, he/she will be subject to disciplinary action and up to
and including termination until the uniform and/or PPE issue has been
Suit-Kote green t-shirts, long
sleeve or red-kap button up.
All uppers must be free of
holes and in presentable condition.
Cut-off sleeves are not
All lab personnel must wear
Suit-Kote long sleeve t-shirts.
Elevated Temperature Material:
As of March 1, 2015 all employees
uniform orders will be completed online by each employee. All
employee uniform allowances will be provided to Graph-Tex on the
employee’s behalf, February 1st of each year. The
allowances will remain under the employees name until used on
Suit-Kote uniforms or until December 31st where all
remaining allowances are eliminated and returned to the company.
Employees must follow the “Uniform
How To Guide” to procure his/her uniforms on an annual basis. If
the employee does not have access to the internet, he/she may go to
their local Suit-Kote facility and utilize the “Suit-Kote
Centralized Computer” to place their order. If additional ordering
assistance is required, please contact Graph Tex at 1-800-417-7791.
All new hires will receive a uniform
allowance based off of when they enter the Company. If the employee
enters the Company before August 1st, they will receive a
full uniform allowance for that year based on their position. If the
employee enters the Company on or after August 1st, they
will receive half the uniform allowance for that year based on their
position. Please contact Kelly Henninge for additional information.
Work Boot Reimbursement:
Steel Toed Boots:
Any employee who works in the area
outlined on page 1 of the Suit Kote Uniform Policy, is entitled to an
annual work boot reimbursement. Suit-Kote will reimburse each
employee up to $85.00 for one pair of steel toed boots. To receive
reimbursement, each employee must complete, sign and include an
attached receipt which states “steel toed boots” to his/her
expense report. Each expense report must have an authorized
supervisor signature, then scan and send to email@example.com.
Please re-name expense report, example – (EXP-Kelly Henninge).
Again, all expense reports must have an authorized supervisor
signature before sending to firstname.lastname@example.org.
Boots receipt must also state “steel toed”.
If you are a new
employee, you MUST work 2 full weeks before getting reimbursed for
Due to the nature or work performed by
some employees, Suit-Kote will provide Uniform Rental services for
all Suit-Kote Mechanics and Welders. In order to take advantage of
this service the employee must contact Kelly Henninge.
Although this service is limited to
mechanics and welders only, if a Facility Manager feels an employee
who is not a mechanic or a welder should also receive laundering
services based off of that persons job requirement, please have that
Facility Manager contact Kelly Henninge for approval. No uniform
laundering invoices will be paid unless pre-approved.